"The Institute has also undertaken various research projects on Prison Administration and Human Rights. Human Rights concern is an important area of concern and finds its due importance in the training programmes. "
No. AdO-ICA-95/581
Dated the March 7, 1995
The following rules for the management of the Institute of Correctional
Administration, Chandigarh as approved by the Board of Management in their
meeting held on the July 14, 1994 are hereby notified :-
1. These rules may be called the ‘Rules for the Management of the Institute of
Correctional Administration, Chandigarh’.
Definitions :
In these rules, unless the context otherwise requires :-
(a) ‘Chairman’ means the Chairman of the Board of Management of the Institute of
Correctional Administration, Chandigarh.
(b) ‘Director’ means the Director of the Institute of Correctional
Administration, Chandigarh.
(c) ‘Board of Management. means the Management Committee of the Institute of
Correctional Administration, Chandigarh.
(d) ‘Secretary’ means the Member Secretary of the Board of Management.
(e) ‘Appointing Authority’ in relation to any Post under the Institute means the
authority competent to make appointments.
2. Name The name of the Institute shall be the Institute of Correctional
Administration, Chandigarh.
3. Object : The objects for which the Institute is formed are :-
i) to impart training in Correctional Administration and allied subjects to all
officers of Central / State Government and others, including those of Prisons,
Police and Judicial Departments;
ii) to promote and provide for the study of Correctional Administration with
special reference to Criminal Justice and the Machinery of Government and for
educational and training purposes incidental thereto;
iii) to undertake, organize and facilitate study courses, conferences and
lectures and research in matters relating to Correctional Administration and the
machinery of Government;
iv) to undertake and provide for the publication of a journal and of research
papers and books to impart training in and promote study of Correctional
Administration;
v) to establish and maintain Libraries and Information Services to facilitate
the study of Correctional Administration and spreading information in regard
thereto;
vi) to cooperate with approved institutions and bodies for the purpose of
helping the cause of Correctional Administration;
vii) to act as nodal institution for international cooperation in the field of
Correctional Administration and allied subjects;
viii) to invest and deal with funds and money of the Institute;
ix) to construct, maintain, alter, improve or develop any buildings or works
necessary or convenient for the purposes of the Institute;
x) to undertake and accept the management of any endowment or trust or donation;
xi) to establish a Provident Fund for the benefit of the employees of the
Institute;
xii) to receive grant from Central Government / State Governments / Public
Sector Undertakings and also donations from other sources with the approval of
the Government of India, (MHA); and
xiii) to do all such lawful things as are conducive or incidental to the
attainment of the above objects.
4. Management
The Management of the Institute shall vest in a Board of Management (hereinafter
called Board) comprising of the following :-
1. Special Secretary / Additional Secretary holding supervisory Charge of CS
Division Ministry of Home Affairs, Government of India New Delhi - Chairman
2. Joint Secretary (CS) Ministry of Home Affairs, Government of India New Delhi
- Member
3. Financial Advisor (Home) Ministry of Home Affairs, Government of India New
Delhi - Member
4. Director (R&D) Bureau of Police Research & Development Ministry of Home
Affairs, Government of India New Delhi - Member
5. Secretary to the Government, Home Department or his nominee not below the
rank of Head of Prisons Department Government of Punjab - Member
6. Secretary to the Government, Home Department or his nominee not below the
rank of Head of Prisons Department Government of Haryana - Member
7. Secretary to the Government, Home Department or his nominee not below the
rank of Head of Prisons Department Government of Himachal Pradesh - Member
8. Secretary to the Government, Home Department or his nominee not below the
rank of Head of Prisons Department Government of Rajasthan - Member
9. Secretary to the Government, Home Department or his nominee not below the
rank of Head of Prisons Department Government of Jammu and Kashmir - Member
10. Secretary to the Government, Home Department or his nominee not below the
rank of Head of Prisons Department U.T. Administration, Chandigarh - Member
11. Secretary to the Government, Home Department or his nominee not below the
rank of Head of Prisons Department Government of NCT of Delhi - Member
12. Director Regional Institute of Correctional Administration Vellore, Tamil
Nadu - Member
113. Shri Chaman Lal, IPS (Retd.) Special Rapporteur National Human Rights
Commission New Delhi - Member
14. Director, Institute of Correctional Administration Chandigarh - Member
The Board shall meet at such place as may be chosen by the Board at least once
in every six months. The quorum for the meeting of the Board shall be one half
of the total members of the Management Committee. In the event of any difference
of opinion amongst the members of the Board on an issue arising in a meeting,
the majority opinion shall prevail. In the event of equal decision of votes, on
an issue, the Chairman shall have the right to exercise his casting vote.
The meeting shall be presided by the Chairman and in his absence, by a member
designated by the Chairman. The Board may invite any expert on Correctional
Administration or any other authority dealing with the same to attend any
meeting as a special invitee for consultation and advice but will have no right
to vote.
5. Tenure of Membership
(a) When a person becomes a member of the Management Committee by reasons of the
office he holds his membership shall terminate when he ceases to hold that
office.
(b) Other members nominated by the Board of Management shall continue to be
members for a tenure of two years.
6. Office Bearers
(a) The Chairman and Member Secretary shall be the office bearers. There shall
be a Director of the Institute who shall also function as Member Secretary of
the Board of Management.
(b) Duties of the Office Bearers
(c) Chairman He shall preside at all the meetings of the Board of Management and
he may call meeting of the Board of Management and other meetings through the
member secretary and shall perform such duties as are attached to his office.
(i) Member Secretary Member Secretary will be the Chief Executive of the
Institute. The day to day functioning and the administration of the Institute
shall be looked after by him. He shall carry out the Management of the whole of
the affairs of the Institute subject to the Superintendence and control of the
Management.
7. Powers and Functions of the Board of Management
(i) To carry out all functions and acts in furtherance of the aims and objects
of the Institute.
(ii) To hold in its own name or cause to be held in trust for the Institute the
properties, equipments and other materials used in conducting the activities of
the Institute.
(iii) To grant affiliation to Institutions / organizations having similar
objectives.
(iv) To make rules or Bye-laws for the management of the Institute and from time
to time, amend or parcel any bye-law, rules or regulations for the time being in
force. (v) To delegate any of its powers to sub-committee, formation of al sub
committee, its Chairman and quorum etc. etc.
(vi) To carry out the general Administration of the Institute.
(vii) To decide cases of indiscipline, misconduct, complaints, breach of
regulations, interpretation thereof where necessary.
(viii) To appoint staff and fix their remuneration, where required.
(ix) To assist, advise and arrange for the training of suitable individuals to
carry out the aims and objectives of the Institute.
(x) To consider the Annual Report of the Institute.
(xi) To consider and approve the annual Account of the Institute.
8. Meeting of the Board of Management.
(a) The Board of Management may meet for the despatch of business, adjourn and
otherwise, regulate its meetings as it thinks fit. Minimum one meeting must be
held in six months.
(b) The Board of Management shall meet whenever the Chairman shall call a
meeting of the Board of Management or upon written requisition of not less than
three members specifying the subject of the meeting proposed to be called.
(c) In case of extreme urgency, a decision of Board of Management may be taken
by circulation when the meeting of the Board of Management cannot be convened.
Any decision arrived at by circulation shall have the approval of such number of
members as required for quorum. Such decision shall have to be placed before the
next meeting of the Board of Management for confirmation.
9. Executive Committee : Composition : Out of the members of the Board of
Management, the following shall constitute Executive Committee.
(a) Chairman of the Board of Management or representative of Govt. of India not
below the rank of JS.
(b) Member-Secretary or the Board of Management.
(c) Financial Advisor Home or his representative.
(d) The representative of the Prison Department of the States / UTs would be
member of Executive Committee for a period of one year by rotation.
10. Functions and Meeting of the Executive Committee :
(a) The Executive Committee will exercise all or any of the powers and functions
of the Board of Management as may be delegated to it, subject to general
Superintendence, Management. The matters referred to in rule 7(iv) shall however
be passed by the Board of Management in which at least one – half of the total
members of the Management are present.
(b) The Executive Committee shall meet as often as necessary and at least once
in two months.
(c) The quorum for the meeting of the Executive Committee would be 1/3rd of the
total strength of the members of the Executive Committee or atleast three
members whichever is more.
(d) In case of differences of opinion amongst the members, the opinion of the
majority shall prevail.
(e) Each member of the Executive Committee including the Chairman shall have one
vote and in case of any equality of votes on any question, the Chairman will
have the additional casting vote.
(f) No meeting of the Executive Committee can proceed to transact any business
unless the Chairman or his representative of Government of India not below the
rank of JS and the Member Secretary are present.
(g) In case of extreme urgency a decision of the Executive Committee may be
taken by circulation when the meeting of the Executive Committee cannot be
convened. Any decision so arrived at shall have the approval of such number of
members as fixed for the quorum of the meeting. Such a decision shall have to be
placed before the next meeting of the Executive Committee for confirmation.
(h) The decisions of the Executive Committee shall be placed before the Board of
Management for information.
11. Board of Studies The Board of Studies shall consist of Chairman of the Board
of Management with Member Secretary, Chairperson of National Commission for
Women, Director, Institute of Social Defence as its members. One member of the
participating States / UTs for a period of one year by rotation shall also be
taken as a member of the Board. It shall be open to the Board to associate any
expert or subject matter specialist.
12. Location : The Institute shall function at Chandigarh.
13. Area of Operation The area of operation of the Institute shall be such as
may be determined by the Board of Management from time to time.
14. Land and Building The building of the Institute shall be located at
Chandigarh and it shall be property of the Institute and shall be maintained by
it in accordance with the directions of the Board of Management.
15. Office Administration : The Institute shall be administered by a Director
assisted by other whole-time or part-time staff as approved by the Board. The
duties and responsibilities assigned to the staff shall be such as may be
defined by the Director.
16. Appointment of Personnel to the Posts : The appointment to various Class
(III and IV) posts shall be made by the Director either by promotion or by
transfer / deputation or by direct recruitment.
17. Creation of Posts (i) The Board of Management may direct :
a) The creation of any new grade or category of posts;
b) The abolition of any grade or category of posts; or
c) the transfer of any category of posts from one grade to another.
18. Appointing Authorities Appointment to a post under the Institute shall be
made :- (I) in the case of a post in Grade-I, & II by the Director on the basis
of the selection made by the Board of Management and (ii) in the case of a post
in other grades by the Director.
19. Method of Recruitment :
(i) Recruitment to a post under the Institute may be made : a) by promotion or
b) by taking a person on deputation or c) by direct recruitment, or d) on
payment of a fixed honorarium
(ii) The appointing authority shall in each case determine the method by which a
vacancy shall be filled.
20. Recruitment or appointment to the posts in the Institute shall be made in
accordance with the conditions of service as may be prescribed by the rules to
be made by the Board.
21. Scale of Pay The scales of pay for the post under Institute shall carry
scales of pay as are admissible to Central Government Employees. The other
service conditions of the employees of the Institute shall be such as are
applicable to the Central Government employees.
22. Financial, Budgetary and Accounts Matters. (I) The budget estimates of the
Institute for each financial year shall be prepared by the Director with such
explanatory notes and recommendations as may be necessary for consideration at a
meeting of the Board to be held before the 31st December of the preceding
financial year. The Board shall consider the Budget estimates and may approve
them or offer such comments or suggest such changes as it may consider necessary
and appropriate. (II) The budget estimates of each financial year as approved by
the Board and accepted by the Central Government shall be reviewed and revised
at the time of preparation of the budget estimates for the ensuing financial
year and submitted to the Board and Central Government along with the Budget
estimates of the ensuing financial year.
23. Bank Account and Withdrawls The bankers of the society shall be any
nationalized Bank of India. All the moneys at the disposal of the Institute
shall be deposited into the account of the Institute in the Bank or any other
undertaking of the Central Government and shall not be withdrawn except on
cheque signed by the Director or an authority duly named and empowered by him to
the extent authorized by him.
24. Maintenance of Accounts The accounts of the Institute shall be maintained by
the Director in accordance with the normal commercial principles of double entry
book keeping and all the necessary accounts, documents and books shall be
maintained in accordance with common commercial practice.
25. Audit The accounts of the Institute shall be got audited annually by the
Chartered Accountants to be appointed by the Director.
26. Submission of Audited Account The audited accounts of the Institute together
with the auditors report thereon shall be placed before the Board. The accounts
approved by the Board shall be forwarded to the Central Government.
27. Purchase of Equipments Stores Items of equipment, materials furnishing,
fixtures, stationery and other articles and stores required by the Institute
shall as far as possible be purchased as per procedure laid down in G.F.R.
Provided where the articles of stores to be purchased are of a proprietory
nature and are available only from a limited sources, the purchase may be made
by means of direct negotiations with that source of supply.
28. Contracts All contracts to be executed by the Institute shall be executed on
behalf of the Institute.
29. Dissolution : Upon the dissolution of the society, the property remaining
after all debts and liabilities have been satisfied, shall be transferred to
some other society to be determined by the Board of Management in a meeting by
votes of not less than three – fifths of the members present personally or in
default thereof by a court of competent jurisdiction.
Sanjay Kothari Director,
Institute of Correctional Administration-cum- Member Secretary, of the Board of
Management